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Q. How can my club or
organisation get added to the Activity Exchange? A. Simply click on this link Add and you will be given full instructions. Q. How can I add an event or activity? A. Simply click on this link Add an Activity or click on the link which is Top Left on the Home Page, and follow the instructions. You do need to be a member of a club and to have that clubs permission to add events. To be exact you need their current Organisers AccessCode. Q. How much does it cost? A. It is FREE. No fees, no advertising no anything. Q. Can anyone see details of my Activities? A. It is up to you, you are in control. Normally events are put on as Private which means that the Date/Time, Title and Club running the event can be seen by anyone but everything else is hidden unless you have a Club AccessCode. If you want you can make an Activity Public which means that anyone can see everything about it. You might want to do this for some Activities like Club Nights or to save you the trouble of distributing AccessCodes. It is up to you what you enter for Public Activities and so up to you what will be visible. Activities which are Hidden cannot be seen at all until a Club AccessCode is entered. Q. How many Levels of AccessCode are they? A. There are three levels of AccessCodes. The User AccessCode which allows a member of a club to see details of events. The Organiser AccessCode which allows for the same as the User AccessCode plus the ability to add and edit Activities. Finally there is the Master AccessCode which allows the same as the Organiser AccessCode except that any events can be modified and also allows the clubs basic information to be changed. Q. How many Kinds of AccessCode are they? A. There are two kinds of AccessCodes. The Group AccessCodes which are for sharing among some or all of the Members and the Personal AccessCodes which only belong to one Person. The advantage of Group AccessCodes is that they are easier to distribute as you can simply put them in your club Newsletter or Bulletin. Personal AccessCodes make people more accountable and do not normally need to be changed but you need to enter some details about each person into Activity Exchange. You will want Group AccessCodes to change regularly so that members that leave stop getting the same level of access. Q. Who decides on the AccessCodes? A. These will be generated by Activity Exchange. The Group AccessCodes and sent by email to the club and it is then up to the club to distribute these as they want. Group AccessCodes are normally valid up to the end of the month following the month that they are issued but they can be set to last for any length of time. Personal AccessCodes are made when a Persons details are added and they are not changed unless specifically requested. Q. Is there an Easy Way of adding tens of events at a time? A. There certainly is. You can simply list the details of your Activities in an Excel Spreadsheet and then email them to a special email address. They will be automatically loaded and a few minutes later you will get an email reply. For more details please see Bulk Import. Q. Is the Activity Exchange complete? A. Not by a long way. The service is constantly being improved and added to. Here are some recent changes. |