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You can use Activity Exchange and Microsoft Word 2000 to easily make an Activities Grid for your clubs Bulletin or Newsletter. Simply follow these steps.
- Go to the Activity Exchange Home Page at http://ActivityExchange.com
- If the option "Look For a Period" is showing then click on it.
- If the option "More Options" is showing then click on it.
- Change the second For box to "Next Month" or "Next Month Onwards".
- Change the Layout to "Grid".
- Put a current password for your club into the Password box
- Click on the button "Activities from My Clubs".
- If the grid that comes up is for more than one club, go to the bottom of the page and click on the button for your club only.
- Hold down the CTRL key and press A (otherwise known as press CTRL-A). This will select the whole page.
- Hold down the CTRL key and press C (otherwise known as press CTRL-C). This will copy the grid onto the clipboard.
- Start Microsoft Word.
- Hold down the CTRL key and press V (otherwise known as press CTRL-V). This will copy the grid into the Word Document.
- If the columns of the table run off the right of the page then click inside the table and use the "Move Table Column" icons in the Ruler line to make the columns narrower until they all fit on the page.
- Hold down the CTRL key and press END. This will move you to the end of the document if you are not already there.
- Hold down the Shift key (the one with the broad arrow pointing upwards) and press the up arrow 7 times (this is the up arrow that is one of four arrow keys in a group).
- Press the DEL key. This will delete the unwanted footing.
- Press the Backspace key once.
- Hold down the CTRL key and press HOME. This will move you to the start of the document.
- Hold down the Shift key and press the down arrow once and the right arrow 3 times.
- Press the DEL key.
- Press the down key once.
- Press the HOME key.
- Hold down the Shift key and press the down arrow key 6 times and the left arrow once.
- Press the DEL key.
- Hold down the CTRL key and press A (otherwise known as press CTRL-A). This will select the whole document.
- Click on the 'select' down arrow next to the "Font Color" button on the toolbar.
- Click on "Automatic".
- Click twice on the Underline button on the toolbar.
- Click anywhere on the Document.
- Hold down the CTRL key and press H (otherwise known as press CTRL-H). This will bring up the "Find and Replace" dialogue box.
- Type an * followed by a space.
- Click on "Replace All".
- Click on OK.
- Click on Close.
- Select the whole table (do this by selecting the select box that appears by the Top Left corner of the table).
- Click on Table menu at the top of the screen.
- Click on "Autofit".
- Click on "Distribute Columns Evenly".
- Optionally click on File, Page Setup, Paper Size and change the Orientation to Landscape. Then click on OK.
- Review and edit the produced document for any preferences that you may have. (You may want to go to File, Page Setup, Margins and adjust the Page Margins to help fit the Grid to one page. You may want to alter the font or font sizes.)
- Save the document in a suitably named file.
- Exit Word.
This above steps can be altered to suit any different needs you might have.
Once you've done this a few times it will seem very easy. You could record the Word steps as a Macro. To find out how to do this simply click on the Help menu in Word and in the Answer Wizard type "record macro".
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